Employees are paid bi-weekly on Wednesdays. An employees first pay starts according to our Board approved pay schedule. The payroll dates calendar can be found in our Salary Schedule.

For example: A new hire’s start date is January 15th, the payroll dates calendar tells us that February 14th is the pay date that corresponds with hours worked during the pay period of January 15th through January 28th. So the first paycheck will be February 14th.

An employee's days in A&S are in real time. The days in MUNIS are updated after each payroll.

Employees paid at an hourly rate will figure salary with the following calculation…

The hourly rate multiplied by the hours per day multiplied by the yearly contracted days divided by 26 payrolls equals the per pay period gross amount.

Employees paid on a salaried pay scale will figure salary with the following calculation…

The annual rate (listed on the salary schedule, page 6) divided by 186 days multiplied by the yearly contracted days divided by 26 payrolls equals the per period gross amount.

Additionally, regular payroll for District employees is distributed every other Wednesday based on our District’s annual twenty-six (26) paycheck cycle. This schedule ensures that full-time employees are paid year-round. All employees (including hourly part-time and substitutes will be paid for hours worked on a District pay schedule that aligns with the District’s annual paycheck cycle.

Employees who start after the school year begins will have a prorated salary, prorated number of paychecks and prorated benefit days for the remainder of the school year.

Contract salaries are distributed over a twenty-six paycheck distribution cycle. This ensures that employees are paid year-round, even when off for breaks and summer months. The calculated annual salary, whether it is derived from a salaried contract or an hourly pay rate contract, is divided between paychecks equally. This means that every per period pay, for regular contracted salary, is the same amount. Most companies pay the hourly rate multiplied by the actual hours worked each week. School pay is slightly different and we want to provide transparency regarding our pay process.

Any additional hours worked outside of contractual pay is considered supplemental pay and is paid out during the pay period that the hours are worked. This may be in the form of a stipend, extra duty or overtime hours.

Hourly paid employees receive pay for the hours worked in the period that they work those hours. The pay period schedule is approved by our Board of Education and it is posted on the weheartnc.com webpage.

Employees can view their paycheck stubs on MUNIS Self-Service (ESS). Access to ESS can be found on the website weheartnc.com. Follow this link to sign in to your personal account for the first time.

The Salary Schedule is a guide that the district uses to organize all pay related information for employees ranging from administrators and teachers to substitutes and coaches. Employees are hired for a specific job that has a related job description. The job description includes items that determine salary. Such as, the salary schedule and grade, the contracted days, and position classification.

Pages 6 & 7 in the salary schedule include tables that show salary and hourly rates for all job descriptions. Page 5 in the salary schedule shows how to calculate those amounts to determine annual pay.

W2’s will be mailed to employees’ address that is on file at NCBOE January 31st. Additionally, W2s will be uploaded to your MUNIS Self-Service account.

The federal government has a set, complicated formula for calculating income tax that is set in our payroll system. In 2019 the IRS changed the formula. The new tax reform goal was to help offset the number of income tax returns. For some people, this resulted in not enough or no federal taxes being withheld throughout the year on a person’s earnings. This impacted some people having to pay in during tax time.

We cannot give employees tax advice. Tax advice would likely come from your tax preparer/professional.

However, we can offer the option of filling out a W4 Form to have extra withholdings deducted from your paycheck. On the W4 Form, line 4c is the extra withholding line. Any monetary amount added to this line gives us the permission to deduct this amount from your paycheck to offset the amount unaccounted for at tax time. The extra withholding amount requested will apply towards the federal taxes deducted per paycheck and could result in lowering the amount of tax to pay in to the IRS for the year.