TIME & ATTENDANCE
SUPPORT
ABSENCE & SUBSTITUTE
(A&S)
STARTING JULY 1, 2023
ALL employees will submit sick, personal, professional, extended, professional student leave, jury duty and non-contract days through A&S.
The A&S system will serve as a communication and resource tool between our staff and our substitutes.
A&S will provide a seamless process from absence tracking to payroll output.
All new employees will receive a welcome email. From this email, employees will follow the link to register. This takes only a minute to complete.
Personal, Professional Days, and Professional Student days will be the only days created in A&S that are subject to approval.
A & S will call for a substitute if one is needed for your position.
ALL substitutes will receive a welcome email (if they haven’t already) from A&S and they will be required to register from their Nelson County Schools email link.
Accrual balances will be documented and transferred to MUNIS so that employees can see personal accrual balances in MUNIS Self-Service (ESS). However, this process doesn’t take place until each payroll is processed. A&S is the most up-to-date resource for accrual (benefit day) balances.
STAFF CLOCKING
STARTING SEPT 16, 2024
ALL classified (non-exempt) employees, hourly's (part-time), and students will clock in and out through the UKG website.
This site will serve as the district’s electronic process for all employees who clock daily. Additionally, this system will serve as the main process for work time reporting, payroll processing and staying compliant with wage & hour law.
Access to the UKG WEBSITE can be found on weheartnc.com and kiosk’s will be provided at each school location in the office area and in the cafe.
Non-exempt employees are required by law to clock in and out daily. These employees will do so through the UKG Dashboard.
Clocking in and out for lunch times is required too but will only be documented on paper timesheets. UKG is set up to auto-deduct lunch.
Business Leaders will be the local contact for all questions and inquiries regarding the Google Form and A&S systems.
FAQ
CLOCKING AND A & S PROCESSES
CLASSIFIED (NON-EXEMPT)
IA, START STRONG, CAFE, MAINTENANCE, VEHICLE MECHANICS, FAMILY CARETAKERS, BUSINESS LEADERS, FRYSC, FACILITY, HOURLY’S, STUDENTS
CLOCK IN & OUT DAILY WITH THE UKG DASHBOARD
CLOCK IN ON ARRIVAL & CLOCK OUT AT DEPARTURE DAILY
CREATE ABSENCE IN A&S (EXCEPT HOURLY’S WHO DO NOT QUALIFY FOR BENEFIT TIME)
STUDENT WORKERS
CLOCK IN & OUT DAILY WITH THE UKG DASHBOARD
CLOCK IN ON ARRIVAL & CLOCK OUT AT DEPARTURE DAILY
BUS DRIVERS & MONITORS
CREATE ABSENCE IN A&S
AT THIS TIME: DRIVERS & MONITORS WILL NOT USE THE UKG DASHBOARD FOR CLOCKING
FOR MORE QUESTIONS
CONTACT YOUR LOCAL BUSINESS LEADER
HOURLY’S (NON-BENEFITTED)
CLOCK IN & OUT DAILY WITH THE UKG DASHBOARD
CLOCK IN ON ARRIVAL & CLOCK OUT AT DEPARTURE DAILY